Workplace giving or payroll deductions are a simple and effective way for employees to donate to the Epilepsy Foundation on a regular basis. Put Simply, under a workplace giving program, your donation is deducted from your monthly (or fortnightly) pay and is sent to the Epilepsy Foundation by your employer through the Charities Aid Foundation's new state-of-the-art workplace giving platform, Good2Give.
All donations made in this way are tax deductible.
Workplace giving operates through your employer’s payroll system. You can give to the Epilepsy Foundation through workplace giving in one of two ways:
Through a formal workplace giving program that your employer has set up and which includes the Epilepsy Foundation (see below); or
In a less formal way, by simply requesting that your employer make a deduction from your pay, which is then sent to the Epilepsy Foundation as a donation (details on this option are also set out below).
Under either option, employees can choose to donate a specified amount from each pay to the Epilepsy Foundation. If you choose to donate to the Epilepsy Foundation through a workplace giving program, your employer will deduct your specified donation from each pay. Your employer will forward your donation direct to the Epilepsy Foundation, along with any donations made by other staff at your workplace.
All donations to the Epilepsy Foundation through workplace giving are tax deductible. If a formal workplace giving program has been established, your employer may reduce the amount of tax that is taken out of your pay in recognition of your donations. So you may see the tax benefits of workplace giving immediately!
However, it is still important for you to identify your donations in your annual tax return. Your employer should give you a summary of your donations at the end of the financial year. The Epilepsy Foundation will coordinate this with your employer.
The advantage of formal workplace giving programs is that the charity - in this case, the Epilepsy Foundation - receives regular income but does not have to issue individual receipts for each donation. The employer provides a summary of donations to each employee. This saves time and money. So the charity incurs little or no administration costs and one hundred percent of donations go directly to the charity.
To set up a formal workplace giving program, which might offer staff the opportunity to support one of several charities (including the Epilepsy Foundation, of course), you should talk to the relevant person in your organisation. This will normally be the head of Human Resources or sponsorship. Detailed information on such workplace giving programs is available on the Australian Taxation Office website.
Alternatively, you can set up a giving program that is focused only on the Epilepsy Foundation. This would involve the following steps:
Identifying a group of staff members who are interested in people living with epilepsy and who may wish to support the Epilepsy Foundation. We can assist by providing promotional literature on the Epilepsy Foundation and visiting your workplace to give a presentation on our work.
Each staff member who wishes to make a regular donation to the Epilepsy Foundation then needs to sign a letter authorising the payroll office to deduct a specified amount from each pay. The Epilepsy Foundation can provide a pro forma letter. The amount deducted will be sent by the payroll office direct to the Epilepsy Foundation.
The Epilepsy Foundation will liaise closely with your payroll office to assist in the establishment of the giving program.
At the end of each financial year, the Epilepsy Foundation will issue tax receipts for each staff member, identifying the amount donated during the year.
If you are an employer and are thinking of setting up a workplace giving program in your organisation, we can help. Please call us on (03) 8809 0600 or through the Epilepsy Helpline on 1300 852 853, or contact the Charities Aid Foundation's new state-of-the-art workplace giving platform, Good2Give.